FAQs for UF26
Everything you need to know about Urban Future 2026 in Ljubljana.
EVENT LOCATION
UF26 will be taking place in the wonderful city of Ljubljana, Slovenia.
The main venue is at Gospodarsko Razstavišče (GR – Ljubjana Exhibition and Convention Centre) between March 24-27, 2026. The first day is reserved for Field Trips across the city and the next two days will be packed with sessions and workshops.
GETTING TO LJUBLJANA
🚆 By Train
In general, Ljubljana is most easily reached by rail from Austria, Croatia, northern Italy, and southern Germany.
- Austria: Direct trains from Vienna (approx. 6 hours), Graz (3.5 hours), and Villach (2.5 hours).
- Germany: Munich has direct trains (5.5–6 hours). From elsewhere in Germany, you usually connect via Munich or Villach.
- Italy: From Trieste or Venice, there are connections (often with a transfer in Villa Opicina or Gorizia). Travel time ~4–5 hours.
- Croatia: Direct train from Zagreb (~2.5 hours).
- Hungary: From Budapest, there’s usually a transfer in Maribor or Graz (~8 hours).
🚌 By Bus
- FlixBus, Nomago, and others run direct connections from Vienna, Graz, Trieste, Venice, Zagreb, Munich, Budapest, and more.
- From Vienna: ~5–6 hours.
- From Trieste: ~1.5 hours (very popular route).
- From Venice: ~3–4 hours.
- From Munich: ~6–7 hours.
✈️ By Flight
Ljubljana Jože Pučnik Airport (LJU) is ~25 km from the city.
- Direct flights mainly from Frankfurt, Munich, Zurich, Brussels, Paris, London, Amsterdam, Belgrade, Istanbul, and a few seasonal routes.
- The airport is smaller, so many travelers fly into nearby airports:
- Trieste (TRS) – 1.5 hours by bus/car.
- Venice (VCE) – 3 hours.
- Zagreb (ZAG) – 2 hours.
- Vienna (VIE) – 4 hours.
🚌 Shuttles from airports (no public transport available)
- Ljubljana airport, shuttle 12€, private transfer 70€
- Zagreb airport, shuttle is 28€, private transfer is 180€
- Venice Marco Polo airport, shuttle is 33€, private transfer is 240€
- Treviso airport, shuttle is 33€, private transfer is 240€
- Vienna airport, shuttle is 48€, private transfer is 350€
- Vienna bus station, 38€
Shuttles can be booked: HERE
For privat transfers, please get in touch with Luka HERE.
WHERE TO STAY
To get the most out of your time in Ljubljana, make sure you stay where the action happens. We recommend you book your room in one of the following hotels at/around UF26’s main conference venue.
- Single: €144/night
- Double: €164/night (both incl. breakfast)
- Please fill out this form and send it to the hotel per e-mail to book your room: Reservation
- Booking code: UF26
- Email: reservations@grandplazahotel.si
- Standard single room starts from €91/night (incl. breakfast)
- Please us this link to book your room: Reservation
- Booking code: UF26
- Single: € 140/night
- Double: € 158/night (both incl. breakfast)
- Booking code: UrbanFuture26SLO
- Email: ljubljana.dsm@occidentalhotels.com
⚠️ Rooms at this rate are limited – book early to secure your spot!
ABOUT THE CONFERENCE
You can buy your ticket starting from December 1, 2025 on our website.
We offer four ticket categories, tailored for students, NGOs, city administrations, universities, and businesses. New this year: the PLUS PASS, giving you full access to all sessions, field trips, and even the Mayor’s Reception.
PRICING STAGES: prices go up with each stage.
- Dec 1: 1 day Flash Sale — our very best price! Only available with code – to be shared within our newsletters.
- Dec 2 – Jan 30: Early Bird discount.
- Jan 31 – Mar 8: Regular pricing.
- From Mar 9: Late Bird pricing applies.
On the first day of the conference you’ll receive your pass in the City Center (City Hall) to be able to attend Field Trips starting there. On the second and third day of the conference you’ll get them directly at the event venue.
Just provide your name, and you will get your own badge, serving as a ticket for all venues and sessions.
Check-in times:
- March 24, 8:00 am – 7pm at CityHall
- March 25, 7:30 am – 6 pm at Conference Venue
- March 26, 8:00 am – 6 pm at Conference Venue
Once you’re checked in for UF26, all you need to do is take your conference pass and put it around your neck 🙂
No, you don’t need to print anything. We only need your name 🙂
The email address provided will be used as the participant’s conference ID. You will receive all conference information, along with access to the app, with this email. Therefore, it must be a unique email that is only used with this registration and not used with any other participants.
However, you can enter a second email as CC, which can be used again and again.
No, you don’t have to register for sessions. As always, you choose the session you want to attend and just show up. With limited capacity, be sure you are there on time.
Very few selected sessions, however, do require pre-registration: those sessions are specifically marked.
All field trips, in contrast, do require pre-registration.
✚ Owners of the PLUS PASS will get access to their 2 preferred Field Trips & have guaranteed access to all sessions.
Yes, you have to register for your field trips!
Pre-registration to field trips is mandatory as available seats are usually highly limited. Pre-registration will open as soon as tickets go live.
Please be aware: As we have long waiting list for most field trips, we have to charge a no-show fee of 15 €, unless you cancel your trip the day before, by 1 pm. If you cancel the field trip in time, no additional fee applies.
You can find the PROGRAMME HERE.
The final event programme including all sessions and speakers will be released on our website by mid January, 2026.
We cannot wait to receive your input!
Please send us your recommendations for PEOPLE, PROJECTS or PLACES here.
Side events will be announced together with the final programme.
The Young Leaders Programme is a special track of Urban Future events directed at passionate, young people (30 years or younger) who want to change the future of our cities for the better. Application process for this year’s conference is already closed.
We’d love to see you joining our event with a larger group of people from your organisation, company or city!
To get you the right offer, please get in touch with Elke Babel-Sutter at tickets@urban-future.org.
The conference language is English.
UF26 brings together CityChangers from all over the world. In order to make the experience most enjoyable for everyone, all Urban Future sessions will be in English.
All speakers will deliver their inputs in English.
There won’t be any translation services.
Yes, the ticket may be transferred to another person before UF26 has started.
To make a name change, contact the Urban Future service team at tickets@urban-future.org. Please note that for name changes, a fee of €15 applies.
Coffee, tee, water and snacks will be provided during breaks. ☕
Light (vegetarian) lunch is also included in the ticket price. 🥗
Dinner, however, is not included.
Yes, of course. Reach out to tickets@urban-future.org if you need one.
No, we are afraid not. But you can transfer your ticket to someone else. A fee of 15 € applies for name changes.
Yes, the conference venue is fully accessible.
If you have any special mobility needs, we’d love to hear from you so we can make sure the Field Trips you’ve chosen are comfortable and accessible for you.
At Urban Future, we care deeply about making our events welcoming, inclusive, and safe for everyone. If there’s anything we can do to support you – big or small – just drop us a line at tickets@urban-future.org. We’ll do our very best to make sure you’re taken care of. 💛
We want you to soak up the fun and feel good at our events. To keep the vibes professional yet chill, we suggest rocking business casual attire.
Listen up, field trippers! We’re gonna have a blast, but don’t forget to bring your comfy shoes so you can make the most of this adventure! 👟
We strive to make this an immersive experience and do not currently hold online elements – all sessions and field trips are in person.